IT Liaison Officer 1-4 (OPS, 50597733) - State of Louisiana

Applicants must apply through the links to be considered: https://www.governmentjobs.com/careers/louisiana/jobs/2877800/it-liaison-officer-1-4-ops-50597733

The Division of Administration/Office of Technology Services has a vacancy.  (Req. #131651)

This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Individuals within 90 days of having their baccalaureate degree conferred can apply and be considered.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Information Technology Liaison Officer 1 (TS-306), an Information Technology Liaison Officer 2 (TS-308), an Information Technology Liaison Officer 3 (TS-310), or an Information Technology Liaison Officer 4 (TS-311). The maximum salary for the Information Technology Liaison Officer 4 is $78,582 annually. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page for specific information on salary ranges, minimum qualification requirements and job concepts for each level.

Louisiana is a State as a Model Employer for People with Disabilities.

A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers.  Also, prospective employees may be subject to pre-employment drug testing.  New hires will be subject to employment eligibility verification via the federal government's E-verify system.

Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy.  If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:
Mary DesOrmeaux
HR Specialist
Division of Administration/Office of Human Resources
email: mary.desormeaux2@la.govQualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.


Two years of experience or training in information technology or electronic technician work will substitute for the baccalaureate degree.

Candidates without a baccalaureate degree may combine experience or training in information technology or electronic technician work and college credit to substitute for the baccalaureate degree as follows:

A maximum of 90 semester hours may be combined with experience or training in information technology or electronic technician work to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for six months of experience or training in information technology or electronic technician work towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for one year of experience or training in information technology or electronic technician work towards the baccalaureate degree.

90 or more semester hours credit will substitute for one year and six months of experience or training in information technology or electronic technician work towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of one year and six months of experience or training in information technology or electronic technician work towards the baccalaureate degree. Candidates with 90 or more semester hours of credit, but without a degree, must also have at least six months of experience or training in information technology or electronic technician work to substitute for the baccalaureate degree.

An associate degree in computer science will substitute for the baccalaureate degree.

NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:
To participate in major program/Information Technology project(s) and to provide consultation to agency management concerning major system development, customer relations as well as to provide input into departmental strategic and long range planning. To coordinate organizational program needs with an information technology system.

Level of Work:
Entry.

Supervision Received:
Close review from an Information Technology Liaison Supervisor or other higher level manager.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from higher level IT Liaison Officers by the lack of independence and assignment of less complex projects.

Differs from related Information Technology jobs by the presence of agency liaison and program coordination duties.

Differs from Information Technology Liaison Supervisor by the absence of supervisory responsibility.

Examples of Work

Job Duties
Responsible for analyzing, reconciling the invoice information to the actual purchase order information prior to invoices being submitted to OFSS for processing of payment. Responsibilities are:
•Verify invoice information matches the purchase order
•Monitor to ensure purchase order has sufficient funds remaining for payment
•Reconcile payment made to ensure duplicate invoices aren’t being submitted for processing
•Upload and park each invoice in SRM procurement system to the associated purchase order
•Ensure each monthly invoices are sent for payment processing
•Audit invoice to ensure all required information is on the invoice
•Ensure receiving is done on all line associated with the invoice being processed
•Communicate with Division of Administration Office of Finance and Support Services (OFSS), internal staff and vendors regarding invoice processing
•Log all invoice on the transmittal & submit invoices to OFSS daily for them to process the payment in SRM

Review all transactions and reconcile valid receipt LaGov Travel Administration Basics system, monthly. Responsible for verifying each transaction and resulting receipt is valid. Process payments in with state CBA credit card account for multiple rental, lodging, airfare and registration purchases ensuring each transaction are in accordance with OFSS Annual certification requirements. Responsible for executing a credit card authorization for travel bookings. Process payments on CBA for registration payments. This incumbent must adhere the state’s accounting guidelines and principles. Reconcile the CBA card account on a monthly basis.

Conducts a regular review of all existing hardware and software contracts, agreements, and licenses to ensure that expiring ones are identified well in advance of termination. Responsible for renewing all expiring contracts, agreements, or licenses performing a complete legal review for compliance with state laws, rules and regulations. Evaluates current products and projects future usage. Notifies vendors of discontinuance for products within time designated in contract, agreement or license. Responsible for contract negotiations and interactions with many vendors, as well as representing OTS management to other DOA sections and state agencies. Provides quality assurance by ensuring there are no interruptions in services due to delays in contract negotiations for acquisitions or services, hardware, software or maintenance. Negotiates terms and conditions with the vendor providing the service and if needed, obtains the necessary approvals. Ensure the Encumbrance and payment of contract. Verifies the contract has met the standard performance as required, prior to payment approval. Monitors the expiration of all contracts; verifies dates, unusual costs, payment or accuracy.

Prepares and maintains reports detailing fiscal year expenditures, including forecasting for future fiscal years.
Verifies budget transactions, current balances and allocation of budgeted funds. Prepares detailed reports for State CIO and Deputy CIO with information on IT funding, budget, contracts, hardware maintenance, software maintenance, and services throughout the fiscal year. Uses DOA Financial Management System (LaGov) to monitor and track budgeted amounts, expenditures and balances. Recommends corrective actions and modifications to business operational methods. Maintains current knowledge of Louisiana Procurement Laws, Rules and Regulations, IT Procurement Guidelines, as well as DOA procurement policies. Obtains approval by the Office of Technology Services (OTS) Chief Information Officer (CIO) or DOA approved justification on all IT Section acquisitions as necessary. Responsible for the entire process of all IT Section hardware, software, complete solutions, and service acquisitions. Works with OFSS accountant and vendors to reconcile invoice discrepancies. Develops request for financing by researching the LaGov System for state contract items and working with other OTS personnel. Acquires approval through the DOA- Office of State Procurement (OSP) for financing. Coordinates placement of order/delivery. Responsible for acquiring maintenance at warranty end for all IT hardware where applicable. When necessary, adds IT equipment to maintenance. Also responsible for removing equipment from maintenance when necessary. Maintains current knowledge of Louisiana Travel Guide (PPM49) & Louisiana Ethic laws pertaining to Complimentary Admission, Lodging and/or Transportation. Ensuring a valid/approved Travel authorization (TA) for is submitted prior to any non-routine travel. Review/Validate the TA to ensure the form is signed by the Section Director and ARM along with the CIO, Deputy CIO or designee.

Maintain OTS internal policies webpage with up to date OTS travel policy, procedures, unique travel authorization, TA instructions, RCAT, Cost code and new Ethics form 413/sponsored travel. Drafts documentation and/or exemption letters as needed. Communicate with OFSS and/or State Travel office to determine interpreted travel guidelines and accounting requirements, to create valid Shorts profiles. Confer with State Travel regarding hotel booking portal, which is a portal set up to allow travelers to pick their own lodging dates and hotels.

Other duties as needed and/or directed by the State CIO or his designee.

IT Liaison Officer 1-4 (OPS, 50597733) - State of Louisiana

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